There are many tools you can utilize to effectively communicate with your
stakeholders. The tools may not be appropriate if they do not meet the needs
of the stakeholders. Remember, communication is about the person receiving
the information, not the giver.
● In this formative, consider 2-4 communication tools that will work best for your
need area and your stakeholders.
● List the tools and describe why you selected each one.
Document Type/Template:
● This formative may be in the form of a bulleted list or table.
● This formative should be 1-2 pages in length.
Communication Tools for Stakeholder Engagement
1. Email Communication
- Reason for Selection: Email is a versatile tool for formal and documented communication, allowing stakeholders to reference information as needed. It is useful for distributing updates, reports, and formal messages to a broad audience.
- Stakeholder Needs Met: Provides written records, accessible at any time, which is helpful for stakeholders needing documentation of communication.
2. Video Conferencing (e.g., Zoom, Microsoft Teams)
- Reason for Selection: Video conferencing enables face-to-face interaction, which is valuable for discussing complex issues, fostering collaboration, and building rapport. It also allows for real-time feedback and clarifications.
- Stakeholder Needs Met: Facilitates interactive and immediate engagement, addressing stakeholders who benefit from visual and verbal cues.
3. Project Management Platforms (e.g., Asana, Trello)
- Reason for Selection: These platforms provide centralized communication on specific projects, tasks, and timelines, making it easier for stakeholders to stay updated on progress and responsibilities.
- Stakeholder Needs Met: Allows stakeholders to track project developments in real-time and offers transparency, which is beneficial for team collaboration and accountability.
4. Surveys and Feedback Forms
- Reason for Selection: Surveys provide a way to gather input and gauge satisfaction from stakeholders, ensuring that their needs and perspectives are incorporated into future communications and decisions.
- Stakeholder Needs Met: Offers an anonymous or structured way for stakeholders to provide feedback, ensuring their voices are heard in a comfortable and low-pressure format.